Project Administrator – TEMP 

The Project Administrator supports the successful planning and delivery of on-site manufacturing projects. This role involves coordinating activities, tracking progress, and maintaining project documentation to ensure work is completed on time, within budget, and to quality standards.

Key Responsibilities

• Assist in planning and scheduling project tasks.

• Monitor progress and track milestones and deliverables.

• Coordinate with internal teams, subcontractors, and suppliers.

• Manage material deliveries and site logistics.

• Support health and safety compliance by managing documentation and access.

• Take meeting minutes and follow up on action items.

• Maintain up-to-date records, including scope changes, schedules, and correspondence.

• Prepare and distribute project reports (daily/weekly/monthly).

• Update project management systems and trackers.

• Assist with invoicing by tracking completed work and collecting necessary documentation.

Skills & Competencies

• Strong organizational and multitasking abilities.

• Excellent communication and interpersonal skills.

• Proficient in project management tools (e.g., MS Project, Primavera).

• Understanding of construction processes and documentation.

• Ability to read and interpret project plans and specifications.

• Detail-oriented with strong problem-solving skills.

Relationships

• Work closely with project teams, contractors, and other departments.

• Maintain good relationships with clients and end-users.

Other Requirements

• Understanding of how project activities impact compliance and site operations.

• Liaise with auditors and support finance-related processes.

• Serve as a point of contact between project, finance, and business development teams.

Qualifications & Experience

• National Diploma or equivalent in Project Management, Engineering, or related field.

• 3+ years of experience in a similar role, preferably in an industrial environment.

• Familiarity with heavy industrial sites is an advantage.

• Strong skills in MS Office and project tracking tools.

• Knowledge of procurement and invoicing processes.

• Able to work under pressure and adapt to changing project needs.